Jeremy Poland Archives - Routine Hacker

Mickey Wilson

Productivity Tip:

Ask “Future Me”

When faced with a decision, here’s a simple question you can ask yourself: What would make tomorrow easier?

It’s tempting to optimize for what feels easiest right now. But taking a moment to picture the person who’ll have to deal with the consequences tomorrow can shift your perspective.

There’s actually some psychology behind this. Research on “future self-continuity” has found that when we feel more connected to our future selves, we’re more likely to make decisions that benefit us later rather than prioritizing immediate rewards.

So… wash the dishes before bed. Prep your lunch while you’re already in the kitchen. Write down the next step before closing your laptop. Put your gym clothes somewhere you’ll trip over them in the morning.

It doesn’t mean you have to choose the harder option every time. But what if you do Future You a favor more often?

Routine Breakdown

Mickey Wilson, CEO and Co-founder of Firestarter

How a CEO Uses Mornings to “Become Herself”

“I haven’t always been a morning person,” says Mickey Wilson. “In my twenties and thirties, I’d hit snooze about 14 times, get up at the last possible minute, get ready in ten minutes flat and fly out of the house.” These days, she’s the complete opposite. “Even if I have to be somewhere obscenely early, I’ll build in a full 90 minutes just to ‘become myself first’.”

The Routine:

5.30am – Wakes without an alarm (which she suspects “has less to do with impeccable discipline and more to do with age”), drinks a large glass of water with lime and checks her phone. “I know checking your phone first thing is probably against every piece of morning-routine advice ever written, but I still do it. I’m curious about what I’ve missed… and at least I hydrate while I’m committing the offence 😉.”
5.45am – Coffee and half an hour of reading. “This is probably my favourite part of the day. It’s the only completely uninterrupted ‘me’ time I get. I read all sorts, but usually fiction – it gets my creative brain going before anyone else gets access to it.”
6.15am – Decaf coffee and journalling. “Writing helps me work out what I’m actually thinking and feeling. I’m a creative strategist, and I’m also writing a book, so there are generally far too many ideas rattling around in my head. Journalling gives them a place to go.”
6.45am – Shower and get ready. “By now, I feel like I’ve actually elegantly arrived in the day rather than being catapulted into it. I shower, get dressed and get ready to head out.”
7.15am – Dog walk and biz-partner download. “I take my whippet, Loki, out for his morning walk and often speak to Chris, my business partner, at the same time. We talk through the day ahead, work through anything that’s bothering us, solve problems and, at the moment, debate whatever part of BRANDFIRE – the book we’re writing together – is occupying our brains. Walking seems to make conversations flow differently too.”
8.15am – Work time. “I get home, feed Loki and start my working day. By the time I sit down with my laptop, I’ve already read something, written something, spoken to someone, done about 7000 steps, and planned the day. For me, those first few hours aren’t really about productivity – they’re just about being me.”

Why it works:

She’s right – experts do say checking your phone first thing can cause stress and anxiety. That said, how and what you engage with makes a difference, so it comes down to what works for you.
Reading fiction may boost creativity and make us more empathetic, while journaling can be super beneficial for mental health.
Walking really does get your thoughts moving. One study found that a person’s creative output increased by an average of 60% when walking. Not to mention that it’s great for your health!

Mickey’s last point is really key, here: it’s not about productivity – in other words, it’s not about checking things off a list to do everything “right” – it’s about doing what makes her feel like herself. Isn’t that ultimately what any routine is about? 😌

Dr Rana Al-Falaki

Wellness Tip:

Something Wellness

Smell and memory are closely connected, so why not put that connection to work? Try pairing a particular scent with a habit you want to make more automatic. Perhaps lighting the same candle when you meditate, using a particular essential oil when you stretch, or brewing the same herbal tea before bed.

There’s some science behind the idea: research shows that scents can become powerful contextual cues, helping us recall what we learned or experienced when we encountered that same smell.

This week, why not pick one habit and give it a signature scent? It might become a trigger that makes those healthy habits easier to remember.

Routine Breakdown

Dr Rana Al-Falaki, Leadership Coach, Author & Specialist Periodontist

A Doctor’s Routine of Visualization, Tea, and Dancing

Dr Rana Al-Falaki is an award-winning leadership coach, author, speaker, and Specialist Periodontist who helps people achieve high performance without sacrificing their wellbeing. Her own mornings combine visualization, gratitude, movement, and a few habits you might not have tried before.

The Routine:

Morning visualization meditation. “When you’re just waking up and your brain waves are in theta state, so you tap into your subconscious. I spend the time visualizing my dream life, of all the things that I want, then I let go of those things and just hold onto that feeling.”
Gratitude journal (2 pages). “Gratitude manifestation should be more about engaging in the feeling, so I will write free flow without reading back on what I’ve written.”
Brush teeth standing on one leg and closing eyes. “Something healthy to engage your core and improve your balance, improve your coordination, and your longevity while improving your oral health at the same time.”
Tea, her must-have. “I still love a good cup of English breakfast tea. The highlight of my morning is always a wonderful hot cup of tea that I savor along with mindfulness practice, being completely in the moment, aware of the smell, the taste, and the texture of every sip.”
Workout. “My warmup is putting on fun dance-style music that I can sing along to, and I literally dance around jumping up and down.” As she moves, she visualizes what she wants and uses the practice to get into a positive mindset. “The benefit of this is that as you raise your vibration, combined with visualization and what you want it can really clear you for manifestation. I also feel amazing and it’s so much fun, and then I’ll go on to do strength work which is brilliant for core, muscle, bone, metabolism and general health.”

Why it works:

There is some science behind visualization: research suggests that mentally picturing desired outcomes can encourage goal-directed behavior, particularly when you also imagine the steps needed to make them happen.
Making space for gratitude can help shift your focus towards the positives and boost your mood.
Good balance becomes increasingly important as we age, and research has even linked standing on one leg for 10 seconds with longevity. It doesn’t prove that balancing helps you live longer, but better balance can help reduce your risk of falls.
Good news for black tea lovers: you don’t necessarily need to switch to green. Research has linked tea drinking with cardiovascular and longevity benefits.
Starting a workout with music and dancing gets the body moving and can give your mood a boost.

The takeaway? Build a morning routine that makes you feel good enough to actually want to get out of bed for it.

Alex Franklin

Productivity Tip:

Don’t Type It, Talk It

We all spend a lot of our lives typing. But there may be a more efficient way to answer all those emails and capture the ideas floating around in your head.

Research from Stanford found that speech recognition is about three times faster than typing on a smartphone, with a lower error rate too.

These days, AI dictation tools like Willow Voice and Wispr Flow can save you even more effort. Instead of typing out an email or Slack message, you speak it, and the tool cleans up filler words, adds punctuation, and formats it into something ready to send. They work across your inbox, docs, notes, and chat apps.

Give it a try this week: pick one message a day you’d normally type, and say it instead. Let us know how it goes for you!

Routine Breakdown

Alex Franklin, Managing Director at First Principles Consulting

The Morning Routine That Starts at the Beach

Alex Franklin is the Managing Director of a mining operations consultancy in Australia, as well as a speaker and author of Mining For Value. His morning routine isn’t complete unless it includes nature, movement, and his dog Benson.

The Routine:

Wakes naturally. “I’m fortunate to live near the beach in a tropical climate, so most mornings I wake up naturally before sunrise and head down to the beach with my golden retriever, Benson.”
Avoids screens. “I try to avoid looking at screens as much as I can in bed before going out.”
Does a beach walk and swim. “We do a 2km return walk, which always feels longer on sand, as the sun comes up. Benson runs, swims and digs along the way, trying to get as much sand in his coat as possible. At the end of the walk, I join him for a swim in the ocean (it’s a convenient way to get most of the sand out of his fur).”
Showers and has breakfast. “I follow this up with an outdoor shower and then breakfast. Breakfast is typically something high in protein and fiber. I’m not a coffee drinker but enjoy tea, so I take a cup with me as I start work.”

Why it works:

Waking naturally reduces that groggy feeling of sleep inertia, while morning light exposure helps regulate our circadian rhythms.
Avoiding screens in the morning can create a calmer start to the day and prevent news and notifications from hijacking your attention.
Morning walks have a bunch of benefits for both physical and mental health — and combining his walk with time outdoors gives Alex movement, fresh air, and morning light all in one.

Not all of us are lucky enough to live by a beautiful beach, but the formula of movement + nature is one worth borrowing — even if it’s as simple as taking a short walk or doing a few stretches on a patch of grass.

D’Wayne Edwards

Wellness Tip:

Find Moments of Awe

We’ve all experienced moments of awe: standing beneath a towering mountain, watching the sun melt into a pastel pink horizon, or listening to music that gives us goosebumps. It’s an incredible, complex emotion—and one that’s surprisingly good for us.

Research shows it can reduce depressive symptoms, improve wellbeing, and make us feel more connected to others.

“Awe experiences are self-transcendent,” say researchers at UC Berkeley. “They shift our attention away from ourselves, make us feel like we are part of something greater than ourselves, and make us more generous toward others.”

This week, take five minutes to deliberately notice something that makes you stop and say, “Wow.” Then hit reply and let us know what you found.

Routine Breakdown

D’Wayne Edwards, Legendary Sneaker Designer

The Life Philosophy of a Legendary Sneaker Designer

What if creativity wasn’t something you switched on for work, but a habit you practised all day long? That’s the philosophy behind designer D’Wayne Edwards’ simple but powerful routine.

The Routine:

Feed your mind first. Start your day with something that makes you better: a few pages of a book, an inspiring quote, quality journalism, or industry insights. “I read inspirational quotes. I read industry information. I read sports. I protect what I receive. I’m not on social media,” says Edwards. “Good in, great out. Bad in, worse out.”
Stay curious about everyday problems. Throughout the day, notice one thing that feels inefficient, frustrating, or awkward. Instead of accepting it, ask: How could this work better? Edwards looks at creativity not as an artistic pursuit, but as a way of life. “Embracing everything through a lens of creativity is a much more fun, and more open, way to experience life.”
Borrow an idea from somewhere unexpected. When you’re stuck, don’t stay inside your own bubble. Edwards once designed a shoe for Carmelo Anthony by studying jaguars at the zoo. Great ideas often come from surprising places.
End the day with one experiment. Before tomorrow begins, decide on one small thing you’ll try differently. Creativity grows through experimentation, not perfection.

Why it works:

Creativity isn’t a personality trait; it’s a practice. By intentionally choosing what you consume, staying curious, looking beyond your own field, and experimenting in small ways, you create the conditions for better thinking every day.

What’s one everyday frustration you’ll approach with curiosity today instead of accepting it just the way it is?

Advita Patel

Productivity Tip:

Stop Filling Every Spare Minute

Standing in the supermarket queue. Waiting at the lights. Waiting for your coffee. These tiny pockets of time are often the first moments we reach for our phones.

But what if you didn’t?

Research suggests that when our minds are free to wander, they’re more likely to make creative connections and solve problems in the background. Some of your best ideas might come when you stop trying to fill every spare minute.

So here’s a challenge for you: This week, try to leave your phone in your pocket now and then. Let us know how you go! You might find that a little boredom is actually a good thing.

Routine Breakdown

Advita Patel, Communications and Confidence Strategist

The 4 Non-Negotiables of a Communications & Confidence Strategist

Advita Patel helps people perform at their best without burnout, making her daily routine a practical example of how intentional habits can help us start the day feeling calm and focused.

The Routine:

Starts the day slowly. “I read somewhere that the jolt of an alarm in the morning isn’t great for our nervous system. So I wake up naturally between 7.00 and 7.15 am, and I give myself a few quiet minutes to think about the day ahead.”
Moves her body to clear her head, not to “optimize” herself. “Movement is how I reset my energy and my mindset. Whether it’s a walk or a gym session, it helps me process ideas and let go of stress. I do it more for clarity rather than productivity, because I show up better when my head is clear.”
Chooses one intentional focus for the day. “I’m not a fan of long to-do lists, so instead I focus on three key things, which include one meaningful piece of work that moves things forward. That sense of intention and control over your time builds confidence far more than being busy or reactive to everything that comes your way.”
Creates space for reflection at the end of the day. “Before I finish work, I take a few minutes to reflect on what went well and what I learned. I started doing this when I launched my business because I was really hard on myself for not progressing as quickly as I thought I should. I realised that confidence grows when you notice progress, not just outcomes. This habit helps me stay grounded and compassionate with myself.”

Why it works:

Morning alarms have been found to raise blood pressure and waking heart rate. Aligning your sleep schedule with your natural rhythms is optimal if you can do it.
Exercise really does help your mind as much as your body.
A few well-crafted intentions are much more valuable than a full to-do list, as they keep us focused on what matters most.
Reflecting on your progress at the end of the day is a powerful way to learn, grow, and stay motivated.

Panda Planner makes these habits easy to put into practice, with sections for setting your daily focus and priorities, plus an end-of-day review to celebrate your wins. Give it a try and see how intentional planning can change the way you feel.

DJ Shipley

Wellness Tip:

Stack Your “Micro Wins”

Building better habits doesn’t have to mean dramatic changes like waking up at 5 am. Former Navy SEAL DJ Shipley believes lasting change comes from stacking small “micro wins” throughout the day.

A micro win is exactly what it sounds like: a simple action that moves you in the right direction. Drinking a glass of water when you wake up, stretching for five minutes, eating a protein-rich breakfast, crossing off one important task before checking social media…

On their own, these habits don’t seem life-changing. But together, they build momentum. Each small win makes the next one a little easier, and before you know it, you’ve had a productive day without relying on motivation alone!

A simple habit Shipley recommends is walking. “The average person can walk a mile in 20 minutes,” he says. “If you commit to walking once in the morning as soon as you get up and once after dinner, and do that for a week, it will change your life.”

So a challenge for this week: Before 10 am, try to collect three micro wins. Keep them simple and achievable. The goal isn’t perfection, it’s building momentum.

Routine Breakdown

DJ Shipley, Former Navy SEAL

The Routine a Navy SEAL Has Kept for Over 20 Years

“I’ve been on the same morning routine since 2004,” says DJ Shipley, a former Navy SEAL with 17 years of military service under his belt. Here’s his routine.

The Routine:

Wake up at the same time every day.
Train at the same time each day.
Eat mostly the same meals, centred around protein.
Complete a 20-minute walk in the morning.
Add extra walks throughout the day.
Use cold plunges as part of recovery.
Build ‘micro wins’ before 10am to create momentum.
Go to bed at a consistent time.
Structure the day around repeatable habits.
Adjust the routine around work schedules when needed.

Why it works:

Shipley’s whole approach comes down to consistency, not intensity. He sticks to the same healthy habits day after day, which means he’s not stuck negotiating with himself every morning — the good choices become automatic instead of hinging on willpower. It’s the small stuff, done repeatedly, that adds up: walking, eating well, going to bed and waking up around the same time. Those early “micro wins” create momentum, making it easier to stay on track for the rest of the day.

As DJ Shipley’s routine reminds us, the best routine isn’t the most extreme one—it’s the one you can repeat.